Cvent recently came out with their rankings of the top hotels for meetings. While we cannot validate all of their findings, we know what our GovEvents' members look for in choosing hotels and other venues for meetings.
- Consolidated management - does the hotel offer A/V and catering as part of the full package? If not, they usually have a list of preferred providers. It is important to see if the hotel will coordinate with those preferred providers or if you will have to mange multiple points of contact. Ideally, members like dealing with a single point person at the hotel for all services offered.
- Flexibility - while having built-in support and a list of preferred providers is a great convenience and service, sometimes you may want something very specific. Great hotels will work with you to bring in your preferred vendors without charging large fees (if any) to do so.
- Something unique - as we highlighted in our Beyond the Beltway series, it is hard to differentiate one windowless ballroom from another. Hotels with unique spaces or unique amenities break up the monotony for attendees and planners alike.
- Creativity - how willing is the event staff to work with you to create unique experiences? A great hotel will go beyond the package provided and really get to understand your event and your attendees, and suggest some tweaks that can make your event different than others in your space.
- Affordability - beyond just overall affordability for planners, look at other expenses your attendees will incur. Does the hotel charge for wifi? Is there a fee to use the gym? Is there overnight parking and what is the cost? How much does it cost to get coffee and a bagel in the morning? In some large hotel facilities a simple breakfast from the café can run close to $20. Great hotels will work with you to wrap other expenses into your event or even waive them entirely.
We'd love to hear your thoughts on what makes a great hotel for meetings and which ones you prefer for your events. Share your thoughts in the comments.
