While we were at the AUSA Annual Meeting & Exposition a couple of weeks ago, we heard from a number of attendees that they have had trouble accessing information from emails because of a change in policy at DoD. New email security measures within DoD and throughout the federal agencies are taking live links out of emails (stripping links) and, in some cases, removing characters from the URLs. This means even if you copy and paste the web address it may not work if there are missing characters.[Tweet "New email policies at DoD/federal agencies are removing links/URLs from messages. #GovEventsBlog"]
The motivation behind this is likely to thwart foreign hacking attempts and phishing schemes where hackers will send an email that looks like it is from an official/legitimate source but contains links that, when clicked, take users to sites with malicious code. We've written here before about the need to educate all employees, not just those in IT, as to their role in cyber security. Simply removing access to links does little to educate people about their role in protecting government data and systems.
While we applaud the effort to step up security, the practice of link stripping is concerning for all involved. Federal employees shared their frustrations with their inability to navigate to information they need to stay informed, be it a news article, registration for a training opportunity, or to download a whitepaper.[Tweet "Federal employees shared their frustrations with this new practice of link stripping. #GovEventsBlog"]
We encourage our members to communicate concerns to their IT departments and we'll do our part in talking to IT managers as well. But as we all know, policy, once enacted, is hard to change. So how do we work around this new reality? A couple ideas:
- Make key events or news visible and accessible from your home page. If you are trying to drive people to a specific link, "advertise" it on your homepage. Email recipients may not be able to get to the exact page, but they should be able to find your home page and get to the info contained in an email message.
- Look for other venues to drive people to links. If your audience cannot access links to your content at work, see how you can drive them via more "personal" channels. Look into Facebook ad campaigns or upping the number of posts you put on Twitter and/or LinkedIn.
- Think about plain text. Everything old may be new again. While it may not be as pretty, plain text emails may help get better conversion rates. You can also try a mix of HTML, where in addition to the embedded links, you also list the URLs within the message.
We'd love to hear your feedback. For our government users, have you found a work around to stripped links? Let us know in the comments.
