Tag Archives: event planning

Unconventional Facts About Conventions: Democratic Convention

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We continue our look at interesting facts about conventions past and present. The Democrats are the focus of today's post, with their convention slated for July 25-27 in Philadelphia, PA.

While the Democratic candidates' delegate counts heading into the conventions may not be as close as the Republicans', a nominee still needs to have at least 2,383 delegates out of 4,765 to secure the nomination. What gets a bit complicated is the Democratic Party's use of superdelgates, as they are not bound to align their votes with the outcome of a state's primary or caucus. While this seems counter intuitive to the democratic process, it actually falls in line with what the founding fathers envisioned. The Constitution originally allowed only state legislatures to elect U.S. senators until passage of the 17th Amendment. This was seen as part of our system of checks and balances to protect against votes of the "uneducated masses."  Continue reading →

Unconventional Facts About Conventions: Republican Convention

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The 2016 Democratic and Republican conventions look to be full of drama and historical significance. With the wild election cycle this year, we were inspired to look beyond the basics and find some interesting facts about how these conventions are organized and how they run.[Tweet "We were inspired to find some interesting facts about the GOP convention. #GovEventsBlog"]

Cleveland and Philadelphia will play host to the Republicans and Democrats respectively. For host cities, besides the revenue brought in by the influx of conventioneers, the convention provides an opportunity to highlight what their town has to offer to an international audience. Selection committees look at a number of factors when choosing host cities including available venues and infrastructure. In fact, Baltimore hosted many of the early conventions because it was an accessible port on the eastern seaboard. With the arrival of the transcontinental railroad system, the Midwest became a more viable location and has remained popular. In fact, Chicago has hosted Democratic and Republican conventions 25 times - more than any other city. Continue reading →

How Venues are Changing to Meet Event Needs

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Each day there is a new article out talking about how the meeting and event industry is changing. From use of social media, to the growth of virtual events, to attendee and sponsor budget constraints, the meetings industry has embraced change as the new normal. As part of the industry, hotels and event venues are also making some changes in what they offer to event planners and attendees.

Below we share some of the more interesting changes or enhancements venues are making to entice planners and attendees alike. [Tweet "Interesting enhancements venues are making to entice event planners and attendees #GovEventsBlog"]

  • Social Media Manager - The Hilton Anatole Hotel, near downtown Dallas, TX is offering a social media manager to support the social media efforts of event organizers. At the Hilton, this role includes doing social media for the property as well as providing social media strategy and tools to people using the property for events.
  • Light - This may seem like a really minor thing, but traditionally natural light has been hard to come by for events. Windowless ballrooms may be great for projecting to screens, but as events veer towards more collaborative sessions rather than power point- heavy presentations, the use of natural light becomes logistically desirable. New facilities are building meeting spaces with views that can inspire creativity or at the very least help attendees better gauge what time it is.[Tweet "New facilities are building meeting spaces with windows and views. #GovEventsBlog"]
  • Wellness - Hotels are offering more healthy and sustainable catering options including more spa-like food and drink choices. Water stations are being set up rather than offering all attendees bottled waters. Event planners can also add on extra perks for guests like the "Sleep Advantage Program" at the Crowne Aire Plaza in Bloomington, MN which offers upgraded bedding and aromatherapy kits for guests.
  • Technology - The network capacity of a venue is quickly becoming a discriminating factor. Hotels and conference centers alike are upgrading their technology infrastructure to offer fast WiFi that can accommodate all attendees using it on multiple devices.[Tweet "The network capacity of a venue is quickly becoming a discriminating factor. #GovEventsBlog"]
  • Flexible Spaces - Venues need to offer more than a massive room to house attendees for keynote presentations. More and more hotels and conference centers are taking care to build in smaller spaces designed to facilitate collaboration and small group discussion.

We'd love to hear from you what are some of the newer amenities you see offered by venues? How are they impacting where you hold events?

Behind the Curtain: 2016 Federal Forum

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FedForumFor this edition of "Behind the Curtain" we're taking a look at the 2016 Federal Forum taking place on June 14 in Washington, D.C. The Federal Forum, sponsored by Brocade and produced by FedScoop, is in its fifth year and provides a unique platform for government and industry to discuss network modernization. The network infrastructure is 20 years old and today's environment demands that data be available anywhere anytime. The network must be able to reach the efficiency and speed needed to support mobility as well as cloud.

This event is focused on defining and discussing the New IP Network that begins with infrastructure upgrades to fabric-based physical networks and evolves to software defined virtual services and advanced methods of control and orchestration.  This network evolution can deliver the rich performance and experience that federal end users, citizens, and war fighters demand.[Tweet "The 2016 Federal Forum is focused on IP network evolutions for #Fed users and beyond. #GovEventsBlog"]

The 1,000 attendees include a mix of government and industry but they all share a focus on the network. Outside of the three government keynotes and a special presentation on Machine Learning, the event is divided into a general session track with numerous government/industry panels and a technical track giving attendees the depth of discussion that applies to their position.

We spoke with Ginger Kessler, Federal Marketing for Brocade, to get a sense of what we can expect from this year's event and see what goes into planning this network-focused event.[Tweet "Brocade's Ginger Kessler provides a look inside the 5th Federal Forum. #GovEventsBlog"] Continue reading →

Behind the Curtain: Sea-Air-Space

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SASIn this peek behind the curtain we look at the work that goes into the planning and execution of the Sea-Air-Space event, the largest maritime exhibition in the United States. The exposition is produced by the Navy League, a non-profit organization designed to communicate the challenges and successes of the U.S. sea service to the American public and government at large. This event has become a key platform for the Navy, Marine Corps, and Coast Guard to interact with each other as well as the private sector.[Tweet "A look at what goes into planning the Sea-Air-Space event. #GovEventsBlog #SAS16"]

This year's event takes place May 16-18 at the Gaylord National Convention center just outside Washington, DC. We spoke with Kevin J. Traver, Staff Vice President, Corporate Affairs & Membership with the Navy League of the United States, about what goes into planning a show of this scale and what trends are shaping the content and delivery of information to our maritime forces.

Q: What impact have the shifts in training and travel budgets had on your event?

There has been a shift away from the hard restrictions to travel and training requests. With a few years of strong cut backs in these areas, I think government has seen, more than ever before, the value in gathering in large groups and having discussions. They see how this powers the innovation that is being called for across government.

We were "lucky" in that the majority of our audience is within an easy day trip to DC so we did not see a huge impact in attendance numbers. We do see that people are able to get approval easier and earlier than in recent years. Also, being an official non-profit of the Navy we are able to provide this event free of charge to government. This includes any exhibit space that government organizations want to use. We have also increased our bussing from various locations around the DC region. Attendees can hop on a bus in Quantico, Mechanicsburg, and the Pentagon (among others) making it easy for people to get to the event.[Tweet "As an official non-profit of the #Navy, Sea Air Space event is free for Government. #GovEventsBlog"] Continue reading →