Tag Archives: event planning

The No Phone Zone: Cell Phone Blackouts at Events

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We've written here in the past about embracing attendees' love of mobile devices and how to integrate mobile into events. While including the use of mobile can make the event more interactive and also help appeal to a younger demographic, sometimes you just want attendees to focus. We'd like to take a look at what events would look like if phones, tablets, and computers were banned from events.

This thought likely made many of you gasp. Hours away from your phone and connectivity can be unnerving. A study from Deloitte found that people in the U.S. ages 18 to 75 check their device approximately 47 times per day. Even with this innate reliance on phones and the amplification social media can provide a brand, many entertainers are pushing for their fans to go dark. Musicians including Alicia Keys, Guns N' Roses, Adele and comedians Dave Chapelle and Chris Rock are calling their concerts and performances "phone-free zones." Rock even goes so far as to have any phone using offenders escorted out of the venue. Continue reading →

If You Build It They Will Come? Not Always. Converting Registrants to Attendees

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When we surveyed our GovEvents' organizer members in the fall, we asked an open-ended question, "What is your biggest challenge as an event organizer in the government space?" We received a wide variety of answers, but the response that came up most often was converting registrants to attendees.

This conversion challenge is not unique to the government market but may be exacerbated by the fact that so many events are free for government attendees. On average, free events see a conversion rate of 40% to 50% of registrants actually attending. Continue reading →

Give Them a (Meaningful) Break

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Time is a precious commodity. With events, attendees are giving up precious time away from the office and possibly, away from their families. Because event organizers know that their attendees' time is valuable, their response is often to pack as much into an event as possible to provide the most value in attending. But, as in many areas of life, this "more is more" mentality can backfire. A lack of breaks can leave attendees tired and their purpose for attending left unfulfilled. Without these breaks, there is no time for attendees to absorb information or make impromptu connections. [Tweet "Time is a precious commodity. Give attendees a meaningful break. #GovEventsBlog"]

If the event is organized in a way that encourages interaction with and by attendees, you want to give them the chance to recharge from all of that engagement. A study published in the Harvard Business Review revealed that the most engaged employees are also the ones that burn out the quickest. With this understanding, it makes sense that engaged event attendees will get tired (burn out) as they are being challenged with new ideas and information. So, what should event planners do to maximize both the quantity and quality of the time spent with their attendees?[Tweet "A lack of breaks can leave attendees tired and their purpose for attending left unfulfilled. #GovEventsBlog"]

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Adding Code-A-Thons to the Event Mix

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Code-a-thons and hack-a-thons have moved out of the basements of Silicon Valley and into ballrooms across the country. These events are usually one or two day intensive sessions where software developers work in teams to develop a technology solution to a stated challenge.

Recently, the Department of Health and Human Services (HHS) hosted one as part of their efforts around the national opioid crisis. The Opioid Symposium and Code-a-Thon allowed HHS to educate attendees on their five-part strategy for combatting opioid abuse. The event posed three challenge questions to programmers from private industry, academia, and government. From there, the 50 teams began designing solutions for the next 24 hours. Winners in each of the three tracks were selected the following day.[Tweet "New #GovEventsblog article: Adding Code-A-Thons to the Event Mix"]

While this in-person event was specific to a single government agency, the federal government as a whole has been hosting virtual code-a-thons since the launch of challenge.gov in 2010. This site allows federal agencies to submit a problem that needs a technical solution. Prize money is offered, and a time frame is given for the development of working code. Both individuals and companies are eligible to participate in solving complex, mission-centric problems. Continue reading →

Eight is Great!

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This year GovEvents celebrates its eighth anniversary being the premier online resource for government and military events worldwide. GovEvents was created to provide a one-stop-shop for the government community to find the events that aid in their professional development, their organization's mission, and their business goals.

 

We're proud of the growth we've seen over the past eight years, but more importantly, we're thankful to the community that has made it possible. In that spirit, we wanted to provide our "Top 8" list of things you may not have known about GovEvents and the government events market.[Tweet "This year GovEvents celebrates its eighth anniversary . #GovEventsBlog"]

 

#8) When we launched, our team researched and posted approximately 90% of the events on the site. Today, that statistic is flipped with our members posting 90% of the events you see and the GovEvents team filling in the other 10%.

 

#7) Speaking of members, we have more than 80,000 registered members on our site driving the diversity and depth of the information our users have access to.

 

Continue reading →