High Tech, Low Budget: Tech-ing Up Your Event

The vast majority of events listed on GovEvents are technology related. However, the events themselves tend to be manual and paper-based. This reliance on the "old-school" way of doing things is often driven by time and money (or lack thereof).

Events as marketing tools are an expense so keeping spending in check is critical to producing a return on the investment. Often, these events are organized by a small staff with other job responsibilities beyond planning the event. Knowing this, it's understandable to default to the "way we've always done it." This "status quo" thinking might keep the expenses low but ROI will continue to fall as less people attend a show they see as stuck in the past.

We've pulled together some ideas on how to affordably add tech to your events to increase your relevance without increasing bottom line spending.[Tweet "Ideas on how to affordably add tech to your events. #GovEventsBlog #EventTech"] Continue reading

Battling Short Attention Spans

A 2015 study conducted by Microsoft found that the average attention span is about eight seconds. This gives us about five more seconds to keep your attention.

Still with us? Keep reading to learn how to do the same with your attendees.

Getting people to your event is only the first step. Once they arrive, you have to battle for their attention. Work-related emails, text messages from home, social media check-ins, and even the quest for the next level in Candy Crush all threaten to steal the focus of attendees. We've pulled together a couple of ideas to put to work as you battle to make it past the eight second mark.[Tweet "Once they arrive at your event, you have to battle for their attention. #GovEventsBlog"] Continue reading

Catching Pokémon Go Fever: How to Infect Your Event

Looking back at the summer of 2016, Pokémon Go jumps out as the craze of the season. From getting sedentary kids up off the couch and walking, to providing exercise for shelter dogs, Pokémon Go has become a social phenomenon. While the app may seem revolutionary, it is really just a new type of check-in tool in the same vein as Four Square and geocaching.[Tweet "Catching Pokémon Go fever: how to infect your event. #GovEventsBlog"]

With this in mind, we took a look at how the excitement people experience over hatching an egg or catching Pikachu can be applied to events.

  1. Blending of real and virtual - Seeing cartoon monsters within your actual environment is a huge draw of the app. This is augmented reality, a close relative of virtual reality. In augmented reality, digital components are added to the real environment; this contrasts with virtual reality where the environment is completely digital but mimics a real world space. While virtual reality has become a frequent tool in consumer events, it is unlikely to catch on quickly in the government world due to expense and complexity. Augmented reality, however, is easier to insert into government events with easy to use apps available.[Tweet "Augmented reality is easier to insert into government events. #GovEventsBlog"]  Consider adding Radio Frequency Identification (RFID) or geolocation technologies that serve up information to people when they are in a particular area of your venue. You can also think of augmented reality as an extension of hybrid events. You could pull virtual attendees into your event via Skype or streaming video.
  2. Exercise - There is an overall trend in events to serve healthier food options and to build in time for more breaks for exercise and fresh air. The success Pokémon Go has had with people at all levels of fitness shows that people will get active if they have a goal to motivate them. To bring this to your event, think about planning a pedometer competition that encourages people to walk the show floor.
  3. Fun - Government event organizers should not be scared of the F-word: Fun! The wide-ranging appeal of Pokémon Go shows that gamification works no matter the age or demographic. Look for ways to build competitions into your events to get people mingling and collaborating with one another such as scavenger hunts or trivia contests.[Tweet "Build competitions into your events to get people mingling. #GovEventsBlog"]
  4. Meet people on their phones - love it or hate it, we live on our phones. While Nintendo (owners of Pokémon Go) resisted the urge to go mobile - wanting to cling to their legacy of hardware-based games - they found that "giving in" to the mobile trend pays huge rewards. While you want people to focus on what is happening at your event, you may as well embrace the fact that they will use their phones. Make it work to your benefit by promoting your event on social media or using apps to push information to attendees throughout the event.
  5. It does not have to be perfect - Pokémon Go has had plenty of glitches, from servers crashing to multiple requests for logins, but generally users have excused these because of the overall fun experience they're having. Don't feel like the technology you roll out has to be perfect. Let attendees know you are trying something new and there may be glitches, but the best way to improve the tech is to start using it (you can equate this to the agile software development philosophy). Give new technologies a try. Even if they fail, it likely won't have a negative impact on overall event satisfaction or plans to return for future events.

We'd love to hear from you. What takeaways have you learned while playing or watching people play Pokémon Go? How can you apply those to your everyday life and work?

Your Privacy and the iPhone–What You Need to Know

Cybersecurity practices, privacy policies, intelligence community best practices are all hot event topics on GovEvents.com. These topics are also garnering intense media focus with the ongoing battle between the Justice Department and Apple to provide access to data on the phone of the main suspect in the mass shooting in San Bernardino, CA. While the back and forth between the FBI and Apple has been well documented in the media, it is a complex issue in terms of what it really means for us as citizens and government professionals.[Tweet "Your Privacy and the iPhone -- what it really means for us. #GovEventsBlog"]

The background: Following the San Bernardino shooting, the FBI realized there may be critical evidence on the shooter's iPhone, which they have been unable to access.  The FBI hopes this information will shine a light on the motivation and any terrorist ties.

The reason the FBI cannot get into the phone without Apple's help comes down to one setting that anyone can turn on or off in seconds. Within Settings, users enter their passcode to lock the phone. Once that's done, a screen appears with the option to "Erase Data. Erase all data on this iPhone after 10 failed passcode attempts."  This makes traditional hacking attempts useless. However, the shooter had an older version iPhone and iOS, which, according to the FBI, means Apple has the ability to override this erase feature and access this phone. Newer phones, and those that have updated iOS, would not be accessible as this 'loophole' was eliminated as part of a 2014 operating system update. Continue reading

Tech Trends in Event Planning

Many of the events listed on GovEvents.com have to do with technology and how to apply it to meet government challenges. It makes sense then to apply the technology that is being discussed to the event itself. Here are a few major tech innovations and trends that can have a huge impact on the government and event market alike. [Tweet "Tech innovations and trends for the government and event market #GovEventsBlog"]

  • RFID - Radio Frequency Identification is the wireless use of electromagnetic fields to transfer data, for the purposes of automatically identifying and tracking tags attached to objects. Government and industry use this technology for tracking contents of containers on ships, military equipment, critical infrastructure and more. For events, RFID tags can easily be embedded in wristbands, badges or plastic credit cards. This can help speed up the registration process, collect qualitative and quantitative data, and engage attendees through social platforms and email by serving them information targeted to where they are and what they have been doing at the event.[Tweet "RFID tags can speed up registration and collect data on attendees during events #GovEventsBlog"]

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